Sales and Creative Services Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Enhance proposal visuals through innovative layouts, design concepts, diagrams, and contemporary enhancements.

• Assist in formatting proposals, creating templates, and facilitating transitions between systems (e.g., Viper to ECS).

• Support site presentations, décor showcases, and both live and virtual sales presentations; travel onsite as required.

• Maintain vendor PowerPoint presentations, mock-ups, and visual materials to aid sales and proposal initiatives.

• Act as a subject matter expert and informal mentor to National Account Coordinators, imparting best practices in proposals, vendor research, and program management.

• Create and tailor proposals, site inspection manuals, and client-facing documents that align with national account expectations.

• Investigate industry, design, and destination trends and proactively share findings with the team.

• Develop, sustain, and enhance vendor libraries, décor inventories, and pricing tools across various destinations.

• Research, onboard, and keep documentation for new vendors; ensure the accuracy of pricing, visuals, and guidelines.

• Produce and manage Letters of Agreement (LOAs), contracts, and associated administrative documents with precision and efficiency.

⛳️ Requirements

• 1–2 years of experience in event planning, sales support, or the DMC industry is preferred.

• Comprehensive understanding of destination specifics.

• Strong organizational capabilities and meticulous attention to detail.

• A creative approach with a grasp of industry trends.

• Exceptional communication skills, both spoken and written.

• Ability to manage multiple projects in a deadline-oriented environment; must be adept at multitasking and performing efficiently under pressure.

• Detail-oriented, resourceful, and capable of working independently as well as cooperatively.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

🏝️ Benefits

• Regular business hours: Monday to Friday, 8:30 a.m. - 5:30 p.m. (overtime may be required). Flexibility is essential (evenings/weekends may be necessary).

• Mandatory attendance is required for this position.

• Full-time employment.

• Non-exempt status.