Real Estate Transaction Coordinator

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Open and maintain transaction files.

• Review contracts, addenda, disclosures, and supporting documents to ensure completeness.

• Track deadlines, contingencies, earnest money, inspections, financing, title, escrow, and closing dates.

• Monitor files for any missing signatures, documents, approvals, and necessary information.

• Prepare and route documents for electronic signatures.

• Communicate in a professional manner with agents, lenders, title or escrow companies, collaborating agents, and other parties involved in transactions.

• Update transaction systems, dashboards, notes, and client reports regularly.

• Provide clear status updates and proactively escalate risks before deadlines are missed.

• Complete daily reports and assigned tasks by the required deadlines.

• Adhere to brokerage requirements, partner preferences, company procedures, and security standards.

• Safeguard confidential client information and login credentials.

• Participate in training sessions, coaching, quality reviews, and team meetings.

• Contribute to process improvements as the department evolves.

⛳️ Requirements

• Minimum of two years of direct experience in residential real estate transaction coordination.

• Proven experience managing transactions from the time of executed contract through to closing.

• Solid understanding of residential real estate processes in the United States.

• Experience in reviewing contracts, disclosures, addenda, and other transaction documents.

• Skilled in tracking deadlines, contingencies, signatures, deposits, inspections, financing, title, escrow, and closing requirements.

• Ability to manage multiple active transactions simultaneously.

• Experience in direct communication with real estate agents and transaction parties.

• Strong proficiency in both written and spoken English communication.

• Excellent attention to detail, organization, judgment, and follow-through.

• Capability to identify problems and escalate them promptly.

• Ability to follow written procedures and client-specific instructions accurately.

• Capacity to work independently while remaining accountable to the team.

• Open to receiving feedback and correcting errors as needed.

• Commitment to maintaining confidentiality and adhering to information-security protocols.

• Availability to work on an assigned schedule within the Eastern Time Zone.

• Access to reliable high-speed internet and a backup internet option.

• Dependable computer, webcam, microphone, headset, and professional workspace setup.

• Proficient in using a company-approved password manager and multifactor authentication process.

• Quick adaptability to learn new systems.

• Candidates may be required to complete an online assessment, written transaction scenarios, resume verification, a recorded video interview, a live video interview, reference checks, and equipment verification.

🏝️ Benefits

• Fully remote work environment.

• Consistent schedule aligned with Eastern Time.

• Clear procedures and performance expectations.

• Regular coaching and feedback.

• Opportunity to collaborate with experienced real estate professionals.

• Long-term growth potential within a developing national department.

• Career advancement pathways towards Senior Transaction Coordinator, Trainer, Quality Reviewer, or Pod Lead roles.

• Opportunities to take on additional responsibilities through strong performance, accuracy, dependability, and leadership.