Project Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Oversee shipment-related communications and pinpoint items that need follow-up, escalation, or clarification.

• Alert the Project Administrator and Director regarding any delayed, stalled, or at-risk shipments.

• Inform the Project Administrator and Director upon the delivery of key shipments or receipt of delivery confirmation.

• Assist in the preparation of shipment documentation, which includes FedEx labels, commercial invoices, packing lists, and relevant customs/shipping paperwork.

• Monitor order status from placement through to delivery, including following up on any delays or missing updates.

• Keep daily inventory records updated and ensure they are accurate and current.

• Observe inventory levels and flag items that are low or may need replenishment.

• Facilitate communication with local partners regarding shipment status, documentation, and delivery updates.

• Assist in coordinating team travel logistics, including trip planning, schedules, accommodations, transportation, and related tasks.

• Support general project coordination as needed, particularly in areas related to logistics, procurement, inventory, and team travel.

⛳️ Requirements

• Outstanding communication, independence, and problem-solving skills.

• Strong time management and organizational abilities.

• Proficient in Microsoft Office Suite (or similar office software, e.g., Google Docs/Sheets).

• Education: Bachelor’s degree in business communication, administration, or a related field.

• Asset: Familiarity with task management software (such as Jira, ClickUp, Notion, MS Project, etc.), including creating custom tasks, dashboards, and Gantt charts.

• Asset: Experience in a start-up or start-up-like environment.

🏝️ Benefits

• Flexible working hours and location. The FRO is goal-oriented, with most team members working remotely and occasional in-person team meetings. For local employees, office space is available at the NRC Herzberg Astronomy & Astrophysics Research Centre in Victoria, BC, Canada, or office space can be provided for employees in Calgary, AB, Canada.

• Competitive salary: $60-75k USD per year (salary based on experience and adjusted for locations outside of San Francisco).

• Excellent benefits, including (for US-based employees):

• Comprehensive medical, dental, and vision insurance options, with many $0 premium choices for employees and their families.

• Up to 20 days PTO, 19 company holidays, and 2 weeks of sick leave annually.

• 401(k) plan with up to a 6% employer match.

• Employer-paid life insurance, AD&D, and short- and long-term disability insurance.

• Wellness allowance for fitness and wellness-related activities.