Ops & Social Media Assistant – Part-time

This is a fully remote position, open to applicants in Egypt.

📋 Description

• Oversee internal organizational systems, including the structure of Google Drive, standard operating procedures (SOPs), and naming conventions.

• Ensure project trackers are up-to-date across various initiatives.

• Coordinate logistics for calendars and scheduling.

• Investigate tools, vendors, and platforms to enhance business operations.

• Offer ad hoc administrative assistance, including support for the Accelerator program.

• Manage updates for the grant program within WordPress.

• Promote grant opportunities via email marketing and social media channels.

• Organize applications, assess eligibility, and follow up with applicants.

• Oversee grant timelines, deadlines, compliance, and reporting procedures.

• Analyze grant metrics and compile reports using AI tools.

• Handle content scheduling, publishing, Stories, community engagement, and ManyChat automations for Instagram.

• Support content scheduling, engagement, and community management on LinkedIn.

• Assist with scheduling and publishing on TikTok.

• Monitor and report on monthly social media analytics.

• Maintain LNK.Bio and other social media resources.

• Design social media graphics utilizing Canva.

• Create marketing emails using Topol and distribute campaigns via Klaviyo.

• Design hero images for guest articles.

• Ensure visual brand consistency across all marketing collateral.

• Respond to incoming emails using approved messaging templates.

• Engage with and moderate the WhatsApp community.

• Create and manage UTM tracking links.

• Update content, testimonials, and guest articles on WordPress.

• Coordinate the publishing of guest articles and logistics for contributors.

• Utilize Claude and similar AI tools for researching grants, vendors, and opportunities.

• Draft initial versions of emails, captions, newsletters, reports, and social media content.

• Maintain and organize trackers and spreadsheets through AI-assisted workflows.

• Summarize analytics data and generate monthly reports.

• Continuously enhance AI prompts and operational processes.

⛳️ Requirements

• A minimum of 2 years of experience in Operations, Executive Assistance, Social Media, Community Management, or a related field.

• Proven experience supporting business operations and administrative workflows.

• Experience managing social media platforms, particularly Instagram.

• Background in email marketing and content publishing.

• Experience in coordinating projects with multiple stakeholders.

• Preferred experience in grant research, nonprofit organizations, or founder communities.

• Familiarity with automations using Zapier is preferred.

• Strong proficiency in Google Workspace.

• Hands-on experience with Claude or similar AI tools.

• Experience in content creation using Canva.

• Background in designing email campaigns with Topol and Klaviyo.

• Experience managing communities on Instagram, LinkedIn, TikTok, and WhatsApp.

• Experience with WordPress content management.

• Familiarity with ManyChat, Calendly, DocuSign, LNK.Bio, and Rella is preferred.

• Experience in creating UTM tracking links.

• Strong written communication and copywriting skills.

• Excellent organizational and project management skills.

• High attention to detail and ability to manage recurring operational tasks.

• Quick to learn new platforms and technologies.

• Strong problem-solving abilities with a proactive outlook.

🏝️ Benefits

• This position is open to candidates located in LATAM, Africa, and Eastern Europe.

• Availability to work during U.S. business hours in alignment with the client’s time zone.