Operations Administrative Assistant, Property Management

This is a fully remote position, open to applicants in New York.

📋 Description

• Manage billing, payments, and basic reconciliations primarily utilizing AppFolio.

• Employ QuickBooks as an auxiliary support system as necessary.

• Generate financial and operational reports.

• Assist with accounting and data organization duties.

• Communicate with vendors and follow up on payments or service inquiries.

• Aid in contract coordination, lease administration, and operational tasks.

• Provide general administrative and executive assistance as required.

• Maintain organized digital records, files, and internal documentation.

• Assist with scheduling, calendar management, and follow-up communications.

• Oversee and update internal trackers, spreadsheets, and operational databases.

• Execute other position-related duties as assigned.

⛳️ Requirements

• Proficient in English (both written and spoken).

• Exceptional interpersonal and communication abilities, facilitating effective collaboration with clients, colleagues, and teammates.

• Experience with bookkeeping tools, such as AppFolio and QuickBooks, is advantageous but not mandatory, as training will be provided.

• Highly reliable and consistent.

• Background as a personal assistant, operations assistant, data entry specialist, customer service representative, or in similar positions.

• Dependable, organized, and methodical, with the capacity to remain composed under pressure, communicate proactively, and exhibit a strong sense of responsibility.

• Strong attention to detail and organizational capabilities.

• Demonstrated history of responsibility and follow-through.

• High integrity and trustworthiness.

• Ownership mindset and proactive stance towards responsibilities.

• Capability to manage multiple tasks in a fast-paced environment.

• Quick learner of new systems, software, and workflows.

• Proficiency in Microsoft Office (Word, Excel, Outlook) and standard business tools (email, spreadsheets, document management).

• Creative thinker, highly adaptable, reliable, self-motivated, and confident.

• Positive demeanor and the ability to learn and adjust swiftly.

• Ability to comprehend and follow established processes accurately with minimal supervision.

• Availability to work U.S. Eastern Time (New York) business hours and adapt to business needs.

• Interest in long-term career opportunities.

• Reliable computer (Windows 10 or newer), dual monitors, and stable high-speed internet connection.

🏝️ Benefits

• 100% remote work.

• Excellent work environment with opportunities for growth.