Medical Assistant (MFA) in Licensing, KV Administration

This is a fully remote position, open to applicants in Germany.

📋 Description

• You will oversee the operational KV business across all MVZ (medical care centers) with precision and timeliness, while also applying strategic thinking for the group.

• Your role will focus on building the function rather than merely administering it.

• You will prepare and manage all applications with the Associations of Statutory Health Insurance Physicians (KVen/KV) for employed physicians, assistant physicians in training, services requiring approval, representative notifications, and the registration/deregistration of medical assistants (NäPa).

• You are accountable for licensing and approval processes, ensuring that employment and billing approvals, relocations of practice locations, and expansions are completed on time with the admissions committee and the KV.

• You will independently manage and update the KV master data for all MVZ, including locations, care mandates, employment relationships, approvals, and deadlines.

• You will oversee the registration and deregistration of physicians for participation in the GP-centered care program (HZV) as well as with the General Practitioners’ Association.

• You will coordinate the registration and deregistration of VERAHs within the HZV framework (HÄVG).

• You will assist in the application and management of training sites in collaboration with those authorized to provide training.

• You will establish a dependable deadline and process monitoring system across all MVZ and thoroughly document procedures.

• You will develop KV and licensing management as a function, creating processes, templates, and internal quality management (QM) instead of just managing it, making your expertise scalable.

⛳️ Requirements

• Completed training in the healthcare sector (e.g., Medical Assistant, MFA) or an equivalent qualification.

• Several years of experience in KV/licensing administration, demonstrating confidence with application, admission, approval, and notification procedures.

• Strong understanding of contract medical law (Ärzte-ZV, SGB V), needs planning, and the procedures of the admissions committee.

• Experience with MVZ structures, ideally across multiple locations.

• Ability to work independently and proactively, thinking in terms of options rather than solely applications.

• Capability to prioritize tasks under high workload and manage multiple concurrent processes.

• Excellent communication skills and a confident presence when interacting with KVen, medical associations, committees, and executive management.

• High IT affinity with a structured and reliable approach to data maintenance.

• Nice to have: experience with M&A/integration in the outpatient sector, knowledge of PVS/practice management systems (e.g., Tomedo), and an established network within KV structures.

🏝️ Benefits

• Attractive salary package, including fixed and variable components (role-dependent).

• Company pension plan with a 20% employer contribution.

• Monthly voucher redeemable for personal use.

• Corporate benefits with well-known brands.