Legalization Analyst – Mid-level

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Prepare, review, and submit corporate documents including articles of incorporation, bylaws, minutes from shareholder or partner meetings, and paperwork related to company formation or dissolution. Collaborate directly with entities such as the Commercial Registry (Junta Comercial), Federal Revenue Service (Receita Federal), municipal governments, and Finance Departments to secure necessary registrations and licenses;

• Oversee the validity of Negative Debt Certificates (Certidões Negativas de Débitos - CNDs) and handle the renewals of operating, sanitary, and safety permits. Maintain management systems (e.g., Pipefy or Excel) to guarantee SLA control and transparency of each process's status;

• Perform preliminary checks on site and trade name availability to ensure that planned operations comply with regulatory requirements;

• Practical experience with VRE, Redesim, and municipal licensing systems for permits, as well as proficiency in CRM systems and alvarás (licenses/permits);

• Register, amend, and maintain records in the firm’s internal database, including the documentation of financial transactions;

• Draft and dispatch correspondence and documents;

• Input data into the financial posting/system of record;

• Support the management of attorneys’ calendars within the law firm.

⛳️ Requirements

• Proven experience in managing critical schedules where a delay in one step can disrupt the entire logistics or operational chain of the organization;

• Prior experience in drafting technical contract clauses and comprehending the hierarchy of corporate documentation;

• Skilled in organizing significant volumes of data and processes in spreadsheets or automation tools to avoid bottlenecks;

• Advanced Excel proficiency is crucial for managing deadlines and workflow;

• Familiarity with workflow tools and dashboards to track the status of requests;

• Capability to work with SLA metrics (response time), Lead Time (total process duration), and manage rework effectively;

• Ability to handle multiple processes simultaneously while adhering to critical deadlines;

• Proficient in clearly explaining complex bureaucratic procedures to clients or other departments.

🏝️ Benefits

• Company-provided equipment

• Paid time off

• Health insurance

• Dental insurance

• Accounting support

• Life insurance

• Private pension plan

• Accident insurance

• Day off during your birthday month

• WellHub

• Baby Hero break: days to spend with your baby after birth

• Wedding leave

• Childcare reimbursement

• Virtual Office Hero

• OnHappy benefit: discounts on travel and accommodation

• Great work environment featuring leisure areas, a game room, and a relaxed atmosphere!