Legal Billing Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Execution of billing and invoicing processes.

• Coordinate monthly billing cycles by verifying time entries from all timekeepers.

• Prepare, review, and finalize pre-bills prior to submission.

• Ensure that invoices are accurate, compliant, and meet client-specific requirements.

• Submit invoices punctually, adhering to strict billing guidelines and deadlines.

• Open and maintain new matters with appropriate billing structures and rates.

• Support the reporting and tracking of billing performance metrics.

• Process high-volume invoices (350–420/month) while strictly following carrier guidelines.

• Ensure that all documentation, approvals, and expense rules are satisfied.

• Identify and resolve billing issues prior to submission to avoid reductions.

• Manage a combination of recurring and ad hoc billing requests.

• Execute urgent, time-sensitive invoices related to deal closures or settlements.

• Oversee flat-fee billing arrangements and customized billing structures.

• Monitor incoming payments and deduction notices through shared inboxes.

• Review and track invoice reductions (50–100/month).

• Maintain and update accounts receivable tracking systems utilizing Excel functions (VLOOKUP/XLOOKUP).

• Provide summaries of outstanding issues and upcoming deadlines.

• Manage the accounts payable inbox and process incoming expense requests.

• Accurately input and code expenses into internal systems.

• Ensure that all receipts and documentation are properly stored and easily accessible.

• Assist with the processing and escalation of payment requests.

⛳️ Requirements

• Proven experience in legal billing (Required) – Strong understanding of billing workflows within a legal context.

• Experience in insurance defense billing (Highly Preferred) – Familiarity with carrier rules and e-billing systems.

• Detail-oriented mindset – Capable of identifying inconsistencies and avoiding costly errors.

• Strong prioritization skills – Able to manage volume and urgency effectively.

• Independent operator – Quick learner capable of executing tasks without constant supervision.

• Proficiency in Excel – Experience with VLOOKUP/XLOOKUP and data tracking essential.

• Clear communicator – Proactive, responsive, and aligned with team expectations.

🏝️ Benefits

• 13th Month Bonus (Wild right?! 🤯)

• Permanent work-from-home / remote setup.

• Health insurance.

• Dental insurance.

• Mental health insurance.

• Attractive starting salary.

• Opportunities for growth.

• Performance-based raises.

• Prizes and bonuses.