Head of Global Payroll, US Tax Compliance

📋 Description

• Team Leadership: Oversee, mentor, and develop a payroll team located in the Philippines. This role involves creating a high-performance function from the ground up, with hiring, structuring, and coaching as key components.

• End-to-End Payroll Oversight: Administer the complete payroll lifecycle across more than 15 US states, acting as the final escalation point for intricate tax and systems issues.

• Multi-State Tax Compliance: Direct the withholding, filing, and reconciliation processes across all state jurisdictions, including SUTA/FUTA, FICA, and local tax nexus management.

• Payroll Systems Ownership: Function as the Subject Matter Expert for ADP Workforce Now (or a similar platform), ensuring system integrity, integration, and ongoing optimization.

• Tax Registration & Filings: Oversee the registration of new state tax IDs and manage all compliance responsibilities across an expanding US footprint.

• Audit & Notice Management: Lead the responses to all federal and state tax notices, garnishments, and year-end reconciliations, including W-2/W-3 processing.

• Executive Reporting: Provide accurate and timely payroll and compliance reports to the C-suite, which includes details on 401(k) contributions, audit status, and trend analysis.

• Process Improvement: Facilitate the transition from manual, reactive payroll processing to automated, scalable, and audit-ready operations.

⛳️ Requirements

• Over 8 years of experience in US multi-state payroll, with a minimum of 3 years in a leadership role.

• Proven experience in building, structuring, or scaling a payroll team based in the Philippines.

• Extensive knowledge of US multi-state tax compliance (SUTA/FUTA, FICA, W-2/W-3, state nexus) — multi-state experience is essential.

• Advanced proficiency in Excel: Pivot Tables, VLOOKUPs, Macros, Power Query, and large dataset modeling.

• Excellent written and verbal communication skills in English, with the ability to simplify complex tax topics for US-based stakeholders.

• Bachelor’s degree in Accounting, Finance, or a related field.

• Willingness and commitment to work from 10:00 PM to 7:00 AM PHST to align with US Eastern/Central business hours.

🏝️ Benefits

• 100% Remote: Work from anywhere within the Philippines.

• Night Shift Premium: Competitive differential for night shifts; working hours are from 10:00 PM to 7:00 AM PHST. We acknowledge this commitment and compensate accordingly.

• HMO Coverage: Comprehensive health insurance with options to include dependents.

• Paid Time Off: 15 accrued PTO days plus Philippine public holidays.

• Career Growth: Clear advancement opportunities within a growing US organization.

• Stability: Full-time employment with a US-based company operating in over 15 states.