Head of Global Equity Administration

This is a fully remote position, open to applicants in United States.

📋 Description

• Establish and spearhead the stock administration function, encompassing policies, processes, controls, and systems.

• Lead the transition from an existing legacy equity platform to a scalable, publicly-traded company-ready equity administration system, which includes vendor selection, data migration, testing, and go-live.

• Ensure the integrity of the cap table and the accuracy of equity data throughout the transition of the platform and beyond.

• Design, implement, and oversee global equity compensation programs (e.g., stock options, RSUs, public-company, ESPP readiness).

• Manage the complete equity lifecycle: grants, vesting, exercises, cancellations, terminations, modifications, and settlements.

• Collaborate with Finance and Legal to facilitate public-company readiness, including disclosures, governance, internal controls, and audit requirements.

• Guarantee accurate and timely equity accounting in compliance with ASC 718 and public-company standards.

• Supervise 409A valuation processes and ensure ongoing compliance.

• Cultivate relationships with external vendors, including equity platforms, valuation firms, tax advisors, and external auditors.

• Work closely with People, Benefits & Compensation, and Recruiting to ensure equity programs are communicated clearly and thoroughly understood.

• Prepare equity processes and systems to be SOX-ready and scalable for a public-company setting.

• Utilize automation, data analytics, and AI-enabled tools to enhance data validation, reconciliation, reporting, and operational efficiency.

• Employ sound judgment regarding the use of AI in equity administration, emphasizing data integrity, security, explainability, and appropriate controls.

⛳️ Requirements

• 10+ years of experience in stock administration, equity compensation, or related fields.

• Demonstrated experience in building and scaling an equity administration function within a high-growth company.

• Hands-on experience guiding the transition from a legacy equity platform to a modern, public-company-ready equity system.

• Direct experience in supporting IPO readiness and/or operating as a public company.

• In-depth knowledge of equity compensation plans, cap table management, and associated tax and regulatory requirements.

• Strong understanding of equity accounting (ASC 718) and internal control frameworks.

• Experience administering equity programs across various countries and jurisdictions.

• Proven ability or a strong inclination towards utilizing AI, automation, and advanced tools to enhance accuracy, efficiency, and insights in equity operations.

• Exceptional attention to detail combined with the capability to manage complex projects and timelines.

• Clear and confident communicator adept at explaining equity concepts to employees, executives, and the Board.

• Ability to work independently in a fast-paced, less-structured environment.

🏝️ Benefits

• 100% Remote, Global Culture - As a remote-only organization, we unite talent from across the globe, bonded by a culture of collaboration and shared purpose.

• Scaling Organization – Engage in meaningful work within a high-growth, constantly evolving environment.

• Transparent Communication – Anticipate open decision-making and regular company-wide updates.

• Innovation-Driven – Enjoy autonomy and support to produce excellent work and experiment with new ideas.

• Open Source Roots – Founded on community-driven values that influence how we operate.

• Empowered Teams – A high-trust, low-ego culture that prioritizes outcomes over appearances.

• Career Growth Pathways – Clearly defined opportunities for career advancement and development.

• Approachable Leadership – Transparent executives who are engaged, visible, and relatable.

• Passionate People – Join a team of intelligent, supportive individuals who are deeply dedicated to their work.

• In-Person Onboarding - We aim for you to thrive from day one alongside your fellow new ‘Grafanistas’ to learn all about our operations and culture.

• Balance is Key - We offer a global annual leave policy of 30 days per year, with 3 days of your annual leave designated for Grafana Shutdown Days, allowing the team to truly disconnect.