Executive Business Partner

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Monitor and propel progress regarding CEO priorities and significant business initiatives.

• Maintain a comprehensive overview of decisions, follow-ups, risks, and obstacles.

• Identify any gaps or delays and propose solutions for escalation.

• Ensure alignment among internal teams, timelines, and deliverables.

• Lead and advance selected internal projects from inception to completion.

• Manage the CEO's calendar, inbox, and scheduling priorities.

• Prepare meeting agendas, briefing documents, and summaries within 24 hours following meetings.

• Serve as the intermediary between the CEO and internal teams across operations, finance, legal, client projects, and content.

• Track key decisions, approvals, and pending deliverables across all workstreams.

• Coordinate travel and high-priority logistics in line with CEO priorities.

• Oversee studio scheduling and collaborate with operations as required.

• Maintain daily, weekly, and monthly workflows.

• Monitor outstanding items related to contracts, payments, hiring, CRM, and projects.

• Update and maintain SOPs, workflows, and internal documentation.

• Manage and enhance the agency’s technology ecosystem, including Google Workspace, project management tools, and automation platforms.

• Conduct quarterly system audits and resolve technical issues.

• Organize personal scheduling and logistics to support CEO effectiveness.

• Coordinate key appointments, travel, and personal priorities.

• Assist in financial organization and administrative tracking.

• Address ad hoc requests that support business and personal priorities.

⛳️ Requirements

• 2–4 years of experience in executive support, business development, operations, or a related field.

• Outstanding organizational skills with a keen attention to detail and follow-through.

• Strong business acumen and the ability to comprehend client and agency needs.

• Excellent written and verbal communication abilities.

• Proactive, solutions-driven mindset with the capacity to anticipate needs.

• Comfortable working autonomously in a dynamic, fast-paced environment.

• High degree of discretion, professionalism, and emotional intelligence.

• Strong technical skills in Google Workspace, CRM systems, and project management tools.

• Residing in Colombia.

• Reliable remote setup to support real-time collaboration with a U.S.-based CEO.

• Fluent in English with polished written and verbal communication skills.

• Nice to have: experience in experiential marketing, events, or creative agency settings.

• Nice to have: background in sales support or business development.

• Nice to have: familiarity with agency workflows and client service models.

• Nice to have: previous experience supporting founders or C-level executives.

• Nice to have: genuine interest in culture, events, and the experiential industry.

🏝️ Benefits

• Directly influence the operations of a growing creative agency.

• Gain real exposure in business development, operations, and executive strategy.

• Work on projects that contribute to memorable brand experiences.

• Enjoy deep trust and autonomy in your role.

• Experience a high-visibility, high-impact position.