Executive Assistant – Project Management

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee calendars, scheduling, and inbox management for leadership.

• Participate in team meetings, take comprehensive notes, and distribute summaries with action items and responsible parties.

• Maintain internal trackers and follow-up lists, ensuring tasks are completed without needing reminders.

• Address ad hoc executive requests and organize documents across various tools.

• Professionally and promptly manage team and client inquiries via email or chat.

• Assist with onboarding and follow-up activities for internal or client-related projects.

• Proactively identify communication gaps and suggest process enhancements without being prompted.

• Monitor deadlines, deliverables, and responsibilities across multiple teams and workstreams.

• Utilize project management tools such as Notion, Slack, and Linear to enhance visibility and drive progress.

• Generate and distribute weekly status updates and reports for leadership.

• Support planning, process documentation, and initiatives aimed at continuous improvement.

⛳️ Requirements

• 2 to 4 years of experience in executive support, project coordination, or operations within a startup, SaaS, or healthtech setting.

• Proven ability to take ownership of outcomes rather than just completing tasks.

• Strong judgment: capable of making swift decisions, clearly communicating trade-offs, and avoiding excessive planning before taking action.

• Technical proficiency: able to learn new tools independently while on the job without waiting for formal training.

• Effective and direct communication tailored to the audience, whether dealing with a founder, a client, or an engineer.

• Ability to highlight obstacles with context and suggest solutions, rather than merely reporting issues.

• Open to coaching: able to accept feedback without defensiveness and adapt quickly.

🏝️ Benefits

• Paid Time Off in line with company policy.

• Observance of Holidays according to company guidelines.

• Fully remote work setup, allowing you to operate from wherever you are most productive.