Executive Assistant – CEO, President

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide comprehensive support to the CEO and President across all facets of their portfolios.

• Act as a reliable liaison within the organization as well as with external partners and stakeholders.

• Monitor multiple fast-paced workstreams, project specifics, and stakeholder details.

• Manage a high volume of both internal and external information exchanges.

• Edit and prepare memoranda, talking points, letters, and various communications.

• Organize meetings, gather necessary documents, coordinate both in-person and virtual logistics, and take minutes when requested.

• Assist in reviewing presentations and reports for accuracy and clarity.

• Compile and organize briefing materials for meetings and public appearances.

• Maintain calendars and arrange meetings, appointments, speaking engagements, and travel plans.

• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, logistics, and expense reporting.

• Assist in the planning and organization of internal and external meetings involving the principals.

• Professionally and discreetly handle sensitive, complex, and confidential information.

⛳️ Requirements

• A Bachelor’s degree and a minimum of 3 years of professional experience supporting senior executives are required.

• Proven experience in fast-paced, high-growth environments.

• Capability to swiftly adapt to changing priorities and demands.

• Proficiency in managing a complex to-do list, multitasking, and meeting deadlines.

• Ability to quickly learn and adapt to new technologies and systems.

• Familiarity with G-Suite, Slack, Canva, and Asana is preferred.

• Strong preference for familiarity with AI tools.

• Excellent judgment and decision-making abilities.

• Capacity to exercise individual agency and discern when communication or independent action is necessary.

• Outstanding written and verbal communication skills.

• Exceptional organizational capabilities and meticulous attention to detail.

• Ability to manage multiple projects concurrently in a dynamic, fast-paced environment.

• High tolerance for ambiguity.

• Skill in building and maintaining relationships with diverse stakeholders.

• Tact and diplomacy in handling sensitive or confidential matters.

• A desire to work remotely with mature, socially conscious professionals.

• Must be authorized to work for any employer in the U.S.; visa sponsorship is not available.

🏝️ Benefits

• Foundation-paid medical, dental, and vision insurance for employees, spouses/domestic partners, and dependents.

• HSA/FSA plans.

• Life insurance coverage.

• Short- and long-term disability insurance.

• 401(k) retirement plan with generous matching up to 6% of annual salary.

• Additional discretionary 401(k) match at the end of the year.

• Flexible paid time off policy.

• 11 paid national holidays each year.

• Potential closure for local, regional, or state holidays.

• 100% remote work environment.

• Remote work stipend.

• Access to Ginger, Headspace, and SmartSpend Plus resources.

• Up to 6 months of gender-neutral paid parental and caregiver leave.

• Development opportunities including peer learning, internal training, and external activities.

• Student loan savings through the insurance provider.

• Philanthropic gift matching program.