Event Manager – Contract

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and update tasks within the project management platform, ensuring that timelines and deliverables remain on schedule.

• Keep precise documentation across all event workstreams.

• Assist with tracking and reporting on registrations.

• Provide administrative support for communications with speakers.

• Help with outreach, scheduling, and the collection of speaker release forms.

• Maintain and refresh the master run of show with all pertinent event details.

• Ensure stakeholder alignment regarding timing and programming.

• Regularly update the event budget document.

• Monitor expenses and report any discrepancies as necessary.

• Compile and relay daily website updates to the Engineering team.

• Confirm that event information is accurate and up-to-date.

• Coordinate with the venue and external vendors to facilitate logistics and execution.

• Assist with contract deliverables and daily coordination tasks.

• Aid in logistics planning.

• Support design and decor production efforts.

• Assist with audio/visual production.

• Aid in the setup and administration of registration.

• Oversee room management and session logistics.

• Manage the main session room run of show and ensure proper A/V execution.

⛳️ Requirements

• A minimum of 3 years of experience in event coordination or event management, specifically in conferences or corporate events.

• Strong organizational and project management abilities with a keen eye for detail.

• Familiarity with tools such as Asana, Salesforce, and various event registration platforms.

• Exceptional written and verbal communication skills.

• Capability to handle multiple priorities in a dynamic environment.

• Experience in supporting the execution of live, in-person events, including A/V coordination.

🏝️ Benefits

• Fully distributed team with a permanent remote working arrangement.

• Home office stipend along with reimbursement for phone and internet, as well as coworking memberships.

• Opportunities for virtual and in-person team bonding through lunches, events, and competitions.

• Competitive geo-neutral compensation within the U.S.

• Annual performance reviews to ensure equity and alignment with market standards.

• Standardized bonus or commission structure.

• 401(k) plan with employer contributions.

• Opportunities for equity participation.

• Comprehensive medical, dental, vision, disability, and life insurance coverage for employees and their dependents.

• Full premium coverage for individuals enrolled in high-deductible plans.

• 24/7 Virtual Care and Employee Assistance Program available.

• Employer-funded HSA contributions along with other pre-tax benefits.

• Quarterly wellness stipend and complimentary Headspace subscription.

• More than 4 weeks of paid time off, in addition to paid sick and mental health days.

• 13 paid holidays with the option to exchange for personal days.

• Up to 16 weeks of fully paid parental leave.

• Clear pathways for internal mobility and promotion.

• Bi-annual performance reviews, team workshops, and leadership training opportunities.

• Unlimited access to Coursera and O’Reilly learning platforms.

• Two additional PTO days each year dedicated to learning and development.

• Commitment to equity and appreciation for diverse perspectives.

• Agile, founder-led organization focused on collaboration and innovation.

• Trusted by over 3,000 companies globally.