Corporate Services Administrator

This is a fully remote position, open to applicants in Poland.

📋 Description

• Oversee and enhance administrative processes related to contracts and services.

• Ensure documentation is accurate, compliant, and reported in a timely manner.

• Provide administrative and secretarial assistance to local office teams.

• Facilitate facilities coordination and serve as a liaison for infrastructure and communication requirements.

• Assist with administrative needs specific to France (e.g., BPF preparation, accreditation support).

• Prepare requested financial and statistical data.

• Contribute to local forecasting efforts.

• Manage invoicing aspects, documentation uploads, and compliance files related to training.

• Support declarations related to French taxes (e.g., VAT, social contributions).

• Assist local and central accounting teams with reconciliations and inquiries.

• Aid in the preparation of Conventions de Formation for clients based in France.

• Assist with HR documentation, declarations, onboarding, and offboarding processes.

• Manage vetting procedures and documentation for local employee costs.

• Coordinate logistics for training, sales administration, and communication with French training funds (OPCOs).

• Maintain administrative relationships with OPCOs as needed.

⛳️ Requirements

• Must possess a degree or equivalent qualification.

• Prior hands-on experience in administration, back office, or accounting is required.

• Proficiency in both French and English is a must.

• Strong organizational abilities and the capacity to handle multiple tasks simultaneously.

• Proficient in Microsoft Office, with advanced skills in Excel.

• Excellent communication skills coupled with a customer-focused approach.

• Capable of working independently in a dynamic, international environment.

• Experience in international firms, HR/payroll, training administration, French funding systems, or ERP tools (Oracle preferred).

🏝️ Benefits

• Comprehensive health insurance.

• Retirement savings plans.

• Paid time off for vacation and personal needs.

• Flexible work arrangements to accommodate various lifestyles.

• Opportunities for professional development and growth.