Contract Specialist

This is a fully remote position, open to applicants in India.

📋 Description

• Analyze and receive Requests for Proposals (RFPs), including study protocols or summaries.

• Designate and inform suitable Subject Matter Experts for RFPs.

• Oversee the proposal preparation process across strategic and operational domains.

• Draft and review proposals and budgets.

• Manage the RFP process from initial receipt to final delivery, identifying obstacles, risks, and strategies for mitigation.

• Acquire third-party quotes as necessary.

• Ensure that proposals and budgets are consistent with RFPs, client requirements, communications, and internal assumptions.

• Maintain documentation, files, data, metrics, and KPI systems.

• Create and finalize budgets and contracts in accordance with departmental Standard Operating Procedures (SOPs), guidance, and work instructions.

• Revise project budgets in collaboration with project and functional teams.

• Formulate contract strategies and plans for client approval.

• Deliver high-quality client outputs within strict deadlines.

• Participate in relevant meetings and foster relationships with internal and external stakeholders.

• Lead and facilitate client meetings to negotiate costs and terms.

• Prepare draft contract documents using Parexel templates.

• Identify contractual issues that require input from finance, tax, or other stakeholders.

• Organize time effectively, prepare handoffs, develop proposal and contract plans, and prioritize deliverables.

• Map client bid-grids with necessary support.

⛳️ Requirements

• Comprehensive understanding of operational elements of clinical study conduct across various global regions, demonstrated through pertinent industry experience.

• Strong skills in analysis, time management, organization, problem-solving, and decision-making.

• Ability to handle multiple tasks simultaneously and meet deadlines.

• Capacity to recognize when to seek assistance or escalate challenging situations.

• Exceptional attention to detail.

• Excellent verbal and written communication abilities.

• Highly developed interpersonal skills and a team-oriented mindset.

• Confidence in interacting with staff at all levels.

• Capability to lead internal meetings.

• Proficiency in managing diverse tasks and prioritizing workloads.

• Willingness to operate in a matrix environment and appreciate teamwork.

• Fluent in both written and spoken English.

• Basic understanding of proposals and contract management principles, including contractual terms, pricing structures, pricing tools, and data systems like Salesforce.

• Moderate proficiency in Windows, Word, Excel, Outlook, and databases.

• Ideally, two years of prior experience in project support, finance, contracting, or proposals in a CRO or similar setting.

• Previous experience in proposal development is advantageous.

• Experience in multinational and multicultural organizations is a plus.

• Ability to work irregular and/or extended hours as necessary to meet client proposal deadlines.

• Bachelor's Degree in Life Science, Business, Languages, or an equivalent combination of education and experience.

• MBA is preferred.

🏝️ Benefits

• Opportunity to work from home (partially or full-time based on job requirements).

• Flexible work arrangements based on job requirements.