Content and Relationships Administrator

This is a fully remote position, open to applicants in Malta.

📋 Description

• Deliver daily administrative assistance to the content and relationships teams for all events and products.

• Keep internal systems up-to-date, including speaker trackers, CRM systems, and content schedules.

• Aid in preparing agenda documentation, briefing materials, and internal reports.

• Ensure the accuracy and organization of all speaker and partner information.

• Serve as a primary contact for communication and coordination with speakers.

• Oversee the onboarding of speakers, which includes confirmations, briefing packs, and gathering information (bios, photos, session details).

• Schedule and coordinate preparation calls and briefing sessions.

• Assist on-site with speaker management and logistics to guarantee a seamless experience.

• Help ensure that all speakers are well-prepared and aligned with the objectives of the event.

• Support the relationships team in nurturing and expanding the NEXT.io network of speakers, partners, and industry stakeholders.

• Aid in identifying and tracking important industry contacts and potential contributors.

• Facilitate introductions and connections among stakeholders when applicable.

• Maintain relationship records and ensure consistent follow-ups and engagement tracking.

• Manage and send out event invitations to targeted audiences, speakers, and partners.

• Monitor RSVPs and engagement, ensuring strong attendance from key stakeholders.

• Assist in coordinating networking opportunities, including tailored introductions and hosted meetings.

• Help manage the guest lists for VIPs and speakers.

• Collaborate closely with content, marketing, sales, and operations teams to ensure alignment in all activities.

• Provide on-the-ground support during events, including speaker check-in and management, session coordination assistance, troubleshooting, and general support.

⛳️ Requirements

• Highly organized with meticulous attention to detail.

• Excellent communication and stakeholder management abilities.

• Proactive and capable of managing multiple tasks concurrently.

• Comfortable in a fast-paced events environment.

• Strong team player with a collaborative approach.

🏝️ Benefits

• Flexible working arrangements.

• Opportunities for professional development.

• Networking opportunities.