Clinical Research, Executive Assistant – Mental Health Practice

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the clinician's schedule and diary using Heidi software.

• Organize clinical workflows to facilitate a seamless patient experience from referral to assessment.

• Prepare scripts, templates, and briefing documents for consultations.

• Track pending tasks to avoid patient abandonment and guarantee continuity of care.

• Maintain strict confidentiality and cybersecurity measures while managing sensitive client information.

• Collaborate with external parties, including referrers, allied health professionals, and insurance companies.

• Assist in ensuring compliance with regulations and documentation for relevant health practitioner authorities.

• Actively identify and address operational challenges before they escalate.

• Compose and revise articles, blog posts, and clinical content for the practice's communications.

• Aid in copywriting tasks for patient-facing materials, newsletters, and website content.

• Support basic data collection, statistical summaries, and reporting as needed.

⛳️ Requirements

• Authentic clinical background as a psychologist, registered nurse, neuropsychiatrist, or allied health professional, with direct patient or research experience.

• Proven research experience, including conducting literature reviews, synthesizing clinical evidence, and supporting article writing and submission.

• Strong academic and professional writing skills for newsletters, clinical content, website copy, and journal articles.

• Basic statistical understanding and familiarity with statistical software such as SPSS, R, or similar tools.

• Ability to work with data and generate reports.

• Knowledge of common psychological assessments and clinical terminology.

• Outstanding organizational skills and attention to detail; adept at managing competing priorities.

• Emotional resilience and ability to manage sensitive case materials with professionalism and objectivity.

• Awareness of cybersecurity and maintain strict confidentiality with sensitive data.

• Excellent written and verbal communication skills in English.

• Proactive, solution-oriented, and capable of working independently with minimal supervision.

• Experience in executive support, medical administration, or clinical coordination.

• Familiarity with Heidi or similar clinical scheduling software.

• Experience in publishing or co-authoring clinical or academic articles.

• Background in neuropsychiatry or mental health research in particular.

• Must reside in the Philippines.

• Required to disclose any ongoing roles or client work.

• Must represent this engagement on LinkedIn as an “Independent Contractor.”

🏝️ Benefits

• 100% remote work from home.

• Flexible time management as an independent contractor, while coordinating with AU business hours for collaboration.