Assistant Manager, Fund Administration – AML

This is a fully remote position, open to applicants in California.

📋 Description

• Supervise the daily operational AML/KYC lifecycle, encompassing investor onboarding, continuous monitoring, sanctions screening, and the identification of beneficial ownership.

• Collaborate with Compliance Associates to manage the daily queue while overseeing workflow distribution to ensure that onboarding deadlines and operational goals are achieved.

• Evaluate and approve determinations made by Associates regarding sanctions screening, complex UBO analysis, and Enhanced Due Diligence (EDD) cases, acting as the main quality checkpoint prior to escalation to the AML Manager.

• Conduct investigations on high complexity investor profiles and intricate structures, including corporations, trusts, foundations, and high-risk individuals such as Politically Exposed Persons (PEPs).

• Review and confirm AML reliance letters during the onboarding phase to ensure third-party compliance adheres to necessary regulatory standards.

• Detect recurring quality trends or knowledge gaps during daily casework assessments, providing insights to the AML Manager to inform future team training and workshops.

• Lead the operational execution of ongoing remediation projects, KYC refresh exercises, AML reliance letter testing, etc., while managing timelines and tracking data integrity metrics for efficient file cleanups.

• Review, validate, and authorize investor FATCA and CRS (AEOI) operational workflows and related documentation.

• Act as the primary BAU support and initial escalation point for compliance inquiries across both the Fund Administration and GPX business lines.

• Assist the AML Manager with broader process optimizations, system platform migrations, and new fund launches as necessary.

• Help in preparing ongoing and ad hoc operational metrics and generating reports for senior leadership.

• Uphold audit-ready file standards across the entire team while aiding in the resolution of internal or external audit findings.

⛳️ Requirements

• Progressive operational AML/KYC experience in fund administration, private markets, or alternative investments, with substantial exposure to high-volume execution.

• Proven track record in participating in, coordinating, or executing AML remediation projects, KYC refresh initiatives, or recurring regulatory testing cycles.

• Direct experience in mentoring and coaching team members within an operational compliance setting.

• Advanced ability to analyze complex entity structures, with extensive expertise in reviewing Trust Deeds, Operating Agreements, LP Agreements, and constitutional documentation to identify Ultimate Beneficial Owners (UBOs).

• Demonstrated experience in reviewing, vetting, and executing AML reliance letters, coupled with a solid understanding of annual reliance testing protocols.

• Regulatory Fluency: Comprehensive knowledge of global AML/KYC frameworks, particularly the Bank Secrecy Act (BSA), USA PATRIOT Act, FinCEN guidelines (including the AML/CFT rule for RIAs and ERAs), CIMA, and CSSF.

• Clear understanding of jurisdictional beneficial ownership thresholds and tax transparency frameworks, including FATCA and CRS (AEOI).

• Advanced proficiency in AML screening systems, open-source investigative research, and commercial databases such as LexisNexis.

• Exceptional interpersonal skills with the capacity to analyze, summarize, and translate complex compliance findings into clear actionable guidance.

• Ability to multitask efficiently and address matters promptly in a high-volume, fast-paced environment while managing confidential information with appropriate discretion.

• Strong organizational and multitasking abilities, with an acute attention to detail in a dynamic environment.

• Bachelor’s degree required, with CAMS or a similar professional compliance certification preferred.

🏝️ Benefits

• Health, dental, and vision care for you and your family.

• Life insurance.

• Mental wellness coverage.

• Fertility and growing family support.

• Flex Time Off in addition to company-paid holidays.

• Paid family leave, medical leave, and bereavement leave policies.

• Retirement saving plans.

• Allowance to customize your work and technology setup at home.

• Annual professional development stipend.