Administration Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver and maintain a high standard of customer service as the primary point of contact for GJK Facility Services on campus offices.

• Responsible for the efficient daily support of the operations team, including Work Order management.

• Provide administrative assistance, data entry, and the preparation of correspondence, along with general coordination for the office and direct support to GJK site management.

• Actively participate in promoting Safety governance throughout the portfolio.

• Ensure GJK's operations adhere to all pertinent Health and Safety Legislation relevant to the business and its employees.

• Create and distribute all Work Orders, with a focus on prioritizing Emergency Work Orders.

• Welcome visitors to the office in a friendly, warm, and inviting manner.

• Oversee access to the office and car park, including key and fob distribution.

• Manage the distribution and filing of all correspondence.

• Prepare reports as needed.

⛳️ Requirements

• Ideally possess a degree, although it is not mandatory.

• At least 5 years of experience in a comparable role.

• Strong initiative and self-management abilities to handle various functions and tasks effectively.

• Proven intermediate to advanced proficiency in Microsoft Office suite.

• Experience with desktop publishing software is a plus.

• Demonstrated capability to provide comprehensive and efficient executive support to senior executives.

• Ability to respond swiftly and positively to changes.

• Strong problem-solving skills and decisive action capabilities.

🏝️ Benefits

• You’re Valued. You won’t just be a number. You’ll be part of a close-knit, collaborative team where your contributions matter.

• You’ll Grow. From day one, you’ll have access to learning opportunities, mentoring, and support to help you reach your full potential.

• You’ll Belong. We’re proud of our vibrant and inclusive culture, filled with team-building events, company-wide celebrations, wellness programs, and more.

• You’ll Work in Style. Our world-class offices are located in premium business hubs like BGC and Ortigas. Modern, comfortable, and designed to bring out your best.

• You’ll Work with Global Brands. We match you with top international clients where you’ll work directly with their teams and make a real impact.