Accounts Receivable Specialist, Sage 100 – Freelance

This is a fully remote position, open to applicants in United States.

📋 Description

• Generate and dispatch precise invoices along with monthly billing statements.

• Record cash receipts, document customer payments in Sage 100, and categorize credit card statements as necessary.

• Maintain aging schedules, reconcile revenue and customer accounts, and ensure accounts receivable (AR) records are current.

• Keep track of overdue balances and carry out professional, timely follow-ups via email and phone.

• Investigate and resolve disputes, short payments, and invoice discrepancies with assistance from the Collections Manager and internal teams.

• Communicate clearly and professionally with customers concerning balances, payments, and billing inquiries.

• Generate AR and customer account reports, including aging summaries, unapplied cash reports, and reconciliation summaries.

• Ensure accurate maintenance of customer master data (names, addresses, mergers, mailing attention changes).

• Guarantee that documentation and records are audit-ready and comply with internal controls.

• Oversee executive calendars, arrange meetings, coordinate travel, and manage inboxes.

• Prepare correspondence, reports, presentations, agendas, take meeting minutes, and follow up on action items.

• Handle sensitive financial and executive information with utmost discretion and confidentiality.

• Collaborate with internal teams and the Collections Manager to optimize AR workflows in Sage 100.

• Identify deficiencies in billing, payment posting, and collections processes and suggest enhancements.

• Assist in updating Standard Operating Procedures (SOP) and contribute to maintaining consistent service levels.

⛳️ Requirements

• A minimum of 4 years in Accounts Receivable or substantial hands-on AR experience within an accounting/bookkeeping capacity.

• At least 1 year of direct experience with Sage 100 (2+ years is strongly preferred).

• Exceptional verbal and written communication skills in English for professional, customer-facing collections and dispute resolution.

• Proficient in Microsoft Excel and Outlook; comfortable utilizing ERP/accounting systems.

• Proven experience in providing executive administrative support (calendars, meetings, travel, agendas/minutes).

🏝️ Benefits

• ***•***•***•***•***•***