Accounting Support Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Manage vendor invoices, which includes intake, documentation assessment, coding, approval routing, and queue oversight.

• Preserve vendor records, maintain master file documentation, and handle tax forms such as W-9s.

• Oversee vendor tax compliance, follow up on any missing documentation, and escalate issues as necessary.

• Evaluate and process employee expense reimbursements to ensure completeness, adherence to policy, availability of supporting documentation, correct coding, and proper approval routing.

• Keep organized electronic files for invoices, reimbursements, vendor documentation, and accounting support materials.

• Monitor shared accounting inboxes and engage in finance-related data entry tasks.

• Aid in document management, record retention, month-end closing processes, accounting workflows, status reporting, and workload monitoring.

• Recognize opportunities for process improvement, document workflows, facilitate standardization, and take part in automation efforts.

• Assist with archival of accounting records, 1099 reporting, ad hoc projects, and other finance-related operations duties.

• May support procurement, purchase card management, cash disbursement preparation, budget management, accounts payable analytics, reporting, data quality monitoring, finance systems management, and workflow automation.

⛳️ Requirements

• 2–3 years of experience in processing accounts payable transactions, expense reports, or comparable financial tasks.

• Exceptional attention to detail and precision.

• Capability to consistently adhere to established procedures and controls.

• Ability to manage confidential financial information securely.

• Proficiency in Microsoft Excel and other Microsoft Office applications.

• Strong written communication skills in English.

• Minimum internet speed of 50–100 Mbps.

• A private, quiet dedicated home office space is required.

• Reliable power and internet backup is essential.

• Preferred: Experience with ERP or accounting systems.

• Preferred: Experience in supporting professional services organizations.

• Preferred: Knowledge of best practices in accounts payable.

🏝️ Benefits

• Remote work flexibility.

• Support for dedicated home office setup.

• Requirement for power and internet backup to ensure business continuity.