Sustainability and HSSE Analyst

This is a fully remote position, open to applicants in Japan.

📋 Description

• Assist in delivering comprehensive energy management services while ensuring necessary training and competency and fostering a culture of continuous improvement.

• Identify and support potential renewable energy initiatives across the portfolio, actively aiding client renewable projects through data preparation and analysis.

• Identify, facilitate, and promote approval processes for utility rebates and other incentive programs.

• Help pinpoint internal and external factors influencing energy consumption, coordinate actions to mitigate risks and seize opportunities, and support the assessment of performance improvements, including optimizing building management systems according to industry best practices.

• Support energy supply, demand, monitoring, and reporting programs, serving as a vital geographic contact while contributing to the ongoing enhancement of energy performance.

• Aid team compliance with EnMP requirements for the client portfolio, assist in consolidating regulatory data, and ensure timely and accurate submissions for specified locations.

• Assist in achieving energy conservation goals by preparing business cases and scopes of work for energy reduction opportunities.

• Help maintain energy management action plans in Envizi, incorporating estimated costs, savings, and ROI, accurately calculating and documenting savings for completed actions with supporting evidence, including metering analysis and engineering calculations.

• Support the execution of energy conservation assessment surveys in accordance with corporate standards and procedures.

• Collaborate effectively with other JLL service lines (Real Estate, Finance, Projects, FM, and Procurement) to provide integrated energy and sustainability solutions.

• Foster client relationships and contribute to business development activities, including proposal creation.

• Implement site-specific HSSE programs in line with IBM Environmental Requirements, local legislation, and JLL safety standards.

• Conduct regular safety inspections, hazard assessments, and workplace safety evaluations.

• Maintain HSSE documentation, incident reporting, and corrective action tracking within IBM's CMMS system.

• Support permit-to-work programs, encompassing working at heights, hot works, confined spaces, and electrical work.

• Coordinate emergency preparedness measures, participate in evacuation drills, and provide disaster response support.

• Conduct quarterly verifications of general safety and health managers, health officers, and designated occupational physicians enrollment status.

• Prepare and submit dismissal/appointment reports and notification forms to the relevant Labor Standards Inspection Office as needed.

• Develop annual plans for the Health Committee, facilitate meetings, prepare minutes, and ensure employee notifications.

• Provide assistance for self-defense firefighting drills and ensure compliance with fire safety regulations.

• Manage disaster equipment inventory, emergency food supplies, AED (Automated External Defibrillator) equipment, and First Aid Cabinet inventory.

• Prepare and submit accident reports (Forms No. 22, 23, and 24) to the local competent Labor Standards Inspection Office, including support for accident investigations.

• Investigate workplace incidents and near misses, performing root cause analysis and coordinating corrective measures.

• Implement and report on Self-Assessment of Control for local legal requirements and offer Compliance Review assistance for IBM site evaluations.

• Oversee compliance with the "Safety Guidebook for Sub-supplier Companies" (Hazardous work) issued by IBM Japan and respond to inquiries from the Labor Standards Bureau.

• Provide monthly reports on HSSE support activities, ensuring timely updates to regional HSSE leadership and IBM stakeholders.

⛳️ Requirements

• Bachelor's degree in Engineering, Energy Management, Environmental Science, Sustainability, Occupational Health and Safety, or a related technical field from an accredited institution.

• Professional safety certification (NEBOSH, IOSH, or equivalent) is preferred.

• Environmental management certification (ISO 14001 Lead Auditor) is advantageous.

• Relevant energy management certifications or experience preferred (e.g., Certified Energy Manager, ISO 50001 Lead Auditor, LEED AP, CEM).

• Japanese statutory safety qualifications (Health Officer, Fire Defense Manager, or similar) are preferred.

• First Aid, CPR, and AED training certification is required.

• A minimum of 5-7 years of progressive experience in energy management, sustainability operations, HSSE coordination, or a related field.

• Experience in supporting energy or sustainability programs in corporate or commercial settings with multinational corporate HSSE programs is preferred.

• Familiarity with Energy Management Systems (EnMS) and ISO standards (50001, 14001, 45001).

• Experience with Japanese occupational health and safety regulations, Labor Standards Act requirements, and Labor Standards Inspection Office reporting processes.

• Understanding of Health Committee operations and statutory safety management in Japan.

• Experience with incident investigation, reporting, and the implementation of corrective actions.

• Knowledge of HVAC, electrical, mechanical, and building management systems.

• Familiarity with energy monitoring and reporting systems (experience with Envizi is a plus) and CMMS systems.

• Experience managing emergency preparedness programs, including fire drills and disaster response.

• Knowledge of chemical management, hazardous materials handling, and sustainability metrics.

🏝️ Benefits

• Health insurance.

• Flexible working hours.

• Professional development opportunities.

• Remote work options.