Subcontract Administrator

📋 Description

• Provide assistance in the preparation, issuance, and management of subcontract agreements.

• Aid in coordinating solicitation activities with prospective subcontractors.

• Support the evaluation and analysis of proposals and quotations.

• Maintain and document subcontract files.

• Ensure that subcontract actions comply with company policies and relevant regulations.

• Draft correspondence to subcontractors and internal staff.

• Review requisitions, and process purchase orders and modifications.

• Collaborate with the accounting and finance departments to manage subcontract invoices and payments.

• Assist in achieving small business subcontracting objectives and outreach initiatives.

• Finalize subcontracts.

• Perform all other duties related to the position as assigned or requested.

⛳️ Requirements

• A Bachelor’s degree in a relevant discipline along with 3 years of experience in procurement, supply chain management, contracts administration, or related business functions.

• Proven experience in reviewing, writing, and editing contracts.

• Knowledge of the Federal Acquisition Regulation (FAR) and/or Defense Federal Acquisition Regulation Supplement (DFARS).

• Experience in supporting government contracts or defense programs.

• Background in working within a cross-functional team alongside program management, finance, and contract teams.

• Proven ability to manage multiple subcontract actions in a client-facing role.

• Experience in supporting contract documentation, file management, and procurement administrative processes.

• Strong verbal and written communication skills.

• Excellent organizational and time management abilities, capable of handling several subcontract actions concurrently.

• Familiarity with Costpoint or similar ERP systems, particularly the purchasing module.

• Experience with procurement systems such as OnBase, Deltek Time and Expense, SAP, or similar systems and electronic filing.

• Proficiency in Microsoft Excel, Word, PowerPoint, and other Microsoft Office tools for reporting, documentation, and data tracking.

🏝️ Benefits

• Medical, dental, and vision insurance.

• 401(k) retirement plan.

• Life insurance.

• Long-term and short-term disability insurance.

• 15 days of paid time off.

• 10 holidays (8 fixed/2 flexible).

• Parental leave.