Security Vendor Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Evaluate potential vendors whose capabilities improve physical security or engineering performance.

• Oversee the complete vendor onboarding process, including the execution of NDAs, TPRM entry, and the Master Agreement workflow in IronClad.

• Keep vendor onboarding trackers updated and facilitate vendor entry into Yardi.

• Generate, verify, and maintain vendor contracts along with vendor setup documentation.

• Ensure adherence to internal policies, security standards, procurement guidelines, and TPRM requirements.

• Draft and supervise SOWs for Physical Security, Security Engineering, Construction, and New Site Development.

• Acquire and manage purchase orders for Physical Security Managers, Contractors, and Engineers.

• Monitor purchase orders by site and GL account while maintaining regional spending forecasts.

• Develop dashboards for forecasting and budget planning utilizing daily tracker data.

• Handle year-end accruals, PO closeouts, invoice processing, matching, coding, and approvals.

• Create reports that track vendor spending and the financial health of projects.

• Assist in cost-optimization strategies and vendor recommendations.

• Cultivate relationships with assigned vendors and address any issues that arise.

• Conduct monthly or quarterly reviews of vendor performance.

• Establish and track vendor KPIs and communicate trends to operations leadership.

• Facilitate vendor work sessions to resolve invoicing discrepancies and enhance operational efficiency.

• Provide leadership with insights on performance, risk, and recommended actions.

• Assist the Vendor Relationship Manager in daily operations and long-term program strategy.

⛳️ Requirements

• A Bachelor's degree in Business or a related field, or equivalent experience is required.

• A minimum of 3 years of experience in procurement, vendor management, or a similar role.

• Excellent written and verbal communication skills.

• Preferred experience in negotiation, vendor interactions, and cross-functional collaboration.

• Ability to handle multiple priorities in a fast-paced environment.

• Advanced proficiency in Microsoft Excel is essential.

• Strong analytical skills and capability in data interpretation.

• High ethical standards, attention to detail, and accuracy in reporting are crucial.

• Experience in data centers, high-tech environments, or rapidly growing industries is highly preferred.

• Willingness to travel up to 5%, with the possibility of an increase based on business needs.

• Capability to occasionally lift and/or move items weighing up to 25 pounds.

🏝️ Benefits

• Competitive base salary ranging from $115,000 to $125,000, plus bonus opportunities.

• Comprehensive medical, dental, and vision coverage.

• Life and AD&D insurance coverage.

• Short-term and long-term disability coverage.

• Paid time off for work-life balance.

• Employee assistance programs.

• 401k plan with company matching contributions.

• Additional voluntary benefits available.

• Above-market total compensation package.

• Health and welfare benefits for employee well-being.

• Retirement benefits to support future planning.

• Paid leave benefits for personal matters.

• Opportunities for recognition, training, and professional development.