QSMS Analyst

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Preparation, review, and thorough analysis of QSMS management standards;

• Analysis and validation of legal compliance along with hazards/risks within the Unit’s recording system;

• Engagement in the application of risk analysis tools within processes;

• Compile and revise the list of environmental aspects, impacts, hazards, and safety and health risks, while proposing and updating control measures;

• Develop and refresh instructional materials and scripts for QSMS training;

• Create presentations for QSMS lectures;

• Conduct presentations and QSMS training sessions;

• Prepare materials and engage in QSMS campaigns as per the schedule;

• Provide advisory support to DSMS and/or contractors;

• Prepare and update the inspection timetable;

• Create checklists for conducting inspections;

• Execute QSMS audits and/or inspections at bases and operational fronts, meeting set targets;

• Analyze action plans addressing non-conformities identified during inspections/audits;

• Document non-conformities found in audits and inspections in the computerized system;

• Oversee the implementation of actions addressing non-conformities from inspections/audits;

• Assist in the execution of Corporate Plans;

• Support the analysis of contractors’ BAD and IDF documents;

• Aid in contract oversight to ensure completion of the IDF SMS questionnaire;

• Conduct final evaluations of SMS performance for Service Providers to guide future hiring decisions;

• Support verification of suppliers’ adherence to legal requirements;

• Assist in creating Checklists (CL) for periodic contract SMS evaluations based on the contract SMS annex and relevant characteristics and requirements;

• Verify, record, and manage the Unit’s Deviations program;

• Validate and analyze the treatment of deviations documented in the Unit’s Deviations program;

• Register and monitor actions addressing anomalies in computerized systems;

• Track QSMS anomalies using the Unit’s proprietary system;

• Communicate documented deviations to the Unit’s operational management;

• Participate in meetings focused on deviation treatment;

• Monitor action plans aimed at minimizing anomalies;

• Advise management on strategies for resolving deviations;

• Consolidate data, monitor, and measure QSMS indicators;

• Update the Unit’s computerized systems with indicator data;

• Prepare presentations of QSMS data and indicators for management review meetings;

• Enter and refresh data regarding resource registers, drill planning, maintenance of emergency plans, and emergency control in computerized systems;

• Oversee drills conducted by chartered vessels managed by the Unit;

• Gather information and reports concerning employees’ work histories;

• Engage in the implementation of programs and projects;

• Support the control, planning, and scheduling of technical and managerial activities;

• Manage QSMS training processes;

• Update the QSMS training matrix;

• Manage information for the Management team;

• Control the inventory of personal protective equipment (PPE), establishing restocking parameters for each item;

• Generate a monthly report indicating average consumption of each PPE item;

• Create requisitions for material procurement;

• Organize PPE inventory;

• Distribute requested PPE items;

• Update PPE delivery records;

• Oversee PPE management within the Unit;

• Continuously update safety anomaly recording and control systems;

• Provide advisory support in planning and executing drills;

• Ensure evidence of completed drills and compliance with action plans generated from Unit drills and emergencies;

• Conduct surveys and assist in analyzing impacts related to change management, translating them into actionable plans;

• Analysis and validation of legal compliance and hazards/risks in the Unit’s recording system (duplicate task in original, included for completeness);

• Participation in the application of risk analysis tools within processes (duplicate task in original, included for completeness);

• Engage in the preparation of operational and occupational risk studies;

• Participate in the preparation of materials for QSMS Management Review meetings and present results along with identified improvement requests;

• Oversee drills conducted by chartered vessels managed by the Unit;

⛳️ Requirements

• Proficiency in business intelligence tools (Power BI) and advanced Excel skills for managing large datasets;

• Excellent verbal and written communication skills, with the capacity to simplify complex topics into understandable solutions and create a compelling narrative that unites stakeholders;

• Customer- and data-focused, with a commitment to continuous learning and refining strategies to deliver user insights and maximize business impact;

• Strong sense of ownership and personal accountability, capable of managing deadlines and internal stakeholder expectations;

• Experience in planning and control, as well as process development and reengineering;

• Ability to develop and operationalize data/metrics (e.g., requirements for business outcomes and value generation);

• Desirable: knowledge of SQL for querying databases and producing analyses;

🏝️ Benefits

• CAPCO is a global management and technology consultancy focused on the financial services and energy sectors;

• We celebrate individuality and acknowledge that diversity and inclusion, in all forms, are essential to success.