Meetings Manager

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Coordinates and oversees the logistics for meetings and tradeshows.

• Executes both face-to-face and virtual meetings.

• Manages on-site meetings, collaborating with external vendors and hotel personnel to ensure effective teamwork.

• Oversees the complete process of abstract and ePoster submissions for the annual meeting.

• Responsible for the RFP, site selection, and contract negotiation processes.

• Manages the housing arrangements by liaising directly with hotels to establish a master room list, monitor pick-up reports, pace reports, and rooming lists.

• Maintains budget awareness and operates within established financial parameters.

• Provides phone-based customer support while contributing to the team that manages the call queue.

⛳️ Requirements

• Bachelor’s degree and/or CMP designation is preferred.

• A minimum of 3 years of experience in a meeting planning capacity.

• Previous experience with medical associations and a knowledge of ACCME Policies and Procedures is preferred.

• Proficient in creating, planning, and executing tradeshow logistics.

• Brings creativity, especially regarding sponsorships, exhibitor relations, and revenue-generating opportunities.

• Skilled in various online virtual event and meeting platforms (e.g., Zoom).

• Comprehensive understanding of meeting planning principles and practices.

• Excellent interpersonal, oral, and written communication skills are required.

• Must be collaborative and team-oriented.

• Strong attention to detail and exceptional multi-tasking skills with the ability to manage multiple projects.

• Some travel may be required.

🏝️ Benefits

• Defined contribution pension plan.

• 403(b) plan.

• Generous paid time off package.

• Insurance plans with leading providers.

• Flexible spending options.

• Tuition reimbursement.

• Opportunities for training.

• Wellness reimbursement.