Lease Compliance Administrator

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Review leases, amendments, and legal documents to identify key terms such as rent, escalations, CAM structures, and essential obligations.

• Accurately input and maintain lease data in Yardi, ensuring consistency with executed agreements.

• Keep lease documentation for all tenants organized and complete.

• Set up new tenants in Yardi, ensuring that all lease terms and billing structures are correct before the first billing.

• Coordinate tenant move-ins and move-outs, including final billing, deposit reconciliation, and ledger closeout.

• Ensure that the tenant portal (RentCafe) setup and communication are completed promptly.

• Manage the daily application of cash receipts to tenant ledgers.

• Review tenant accounts for accuracy, including rent, CAM, tax, and other charges.

• Process billing adjustments, late fee reversals, and corrections as necessary.

• Investigate and resolve tenant disputes concerning billing and account balances.

• Assist with the setup of CAM estimates and annual reconciliation processes.

• Review and validate operating expense recoveries, property taxes, and insurance allocations.

• Ensure that CAM charges are accurately represented in tenant billings.

• Track important lease dates, including expirations, renewals, rent escalations, and notice periods.

• Proactively communicate impending deadlines to internal stakeholders.

• Act as the primary point of contact for tenant account inquiries.

• Collaborate with Accounting, Asset Management, and Property Management to resolve discrepancies and maintain data accuracy.

• Support communication with tenants regarding balances, credits, and billing updates.

• Conduct periodic audits of tenant ledgers and lease data for accuracy and completeness.

• Assist in the preparation of estoppel certificates and lease-related documentation.

• Ensure adherence to lease terms and company policies.

⛳️ Requirements

• 2–5 years of experience in property management, lease administration, or real estate accounting.

• Strong proficiency in Yardi (mandatory) and advanced Excel skills.

• Exceptional attention to detail with the capability to interpret complex lease agreements.

• Solid understanding of CAM, NNN leases, rent structures, and AR processes.

• Ability to handle high-volume transactional work with precision and efficiency.

• Strong organizational and time management skills in a fast-paced setting.

• Effective communication skills with the ability to collaborate cross-functionally.

🏝️ Benefits

• Work remotely Monday - Friday, 40 hours a week (no weekends).

• Did we mention it's REMOTE?!!

• One of our core values at Zipdev is "Be authentic." That's why we encourage you to fill out the application form in your own words; we want to get to know you, not a digital assistant.

• Curious about how our remote environment or payment methods work? We've compiled helpful answers in our FAQs at the bottom of our site. Take a look and feel free to reach out if you have any additional questions!