International Convention Planning Intern

This is a fully remote position, open to applicants in Washington.

📋 Description

• Assist with travel and registration operations by managing participant travel logistics, ensuring accurate record-keeping, and responding to inquiries from attendees, families, and staff.

• Oversee the coordination of program and event supplies by placing orders, monitoring inventory, and liaising with vendors to guarantee timely delivery and readiness of materials for events.

• Organize and maintain event data by reviewing photos, collecting and assessing waivers, updating Airtable records, and ensuring the accuracy of participant and program information across various systems.

• Handle payments and financial records by aiding in the tracking of registration payments, reconciliation, and performing other administrative finance duties.

• Collaborate with the IC team to address operational projects, resolve logistical challenges, and provide hands-on assistance leading up to and during events.

⛳️ Requirements

• A proactive self-starter who is adept at balancing independent tasks with team collaboration.

• Detail-oriented with excellent written and verbal communication abilities.

• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook) and enthusiastic about learning new systems (CVENT, Airtable).

• Proven attention to detail and comfort working with data and administrative systems.

• Prior experience with BBYO or similar youth/Jewish organizations is advantageous but not mandatory.

• Availability to commit to a minimum of 15-20 hours per week from September 2026 through March 2027, with preference given to those able to work in BBYO’s DC office one day per week.

• Willingness to work in-person at the International Convention from Tuesday, February 9 – Monday, February 15, 2027.

• Must have unrestricted authorization to work in the U.S. without needing visa sponsorship.

🏝️ Benefits

• Paid internship

• Flexible hours that accommodate college schedules