Fleet Coordinator

This is a fully remote position, open to applicants in North America.

📋 Description

• Ensure precise documentation of fleet and equipment records, including registrations, titles, permits, warranties, and insurance paperwork.

• Oversee the allocation, transfer, and disposal of vehicles and equipment.

• Monitor fleet usage and contribute to asset optimization strategies.

• Manage fleet management software and maintain asset databases.

• Organize preventive maintenance schedules and inspections for vehicles, trailers, and equipment.

• Facilitate repairs with internal teams and external service providers.

• Track maintenance compliance and monitor vehicle downtime.

• Assess repair estimates and invoices for precision and cost management.

• Ensure service records are accurately documented and preserved.

• Supervise registration, licensing, DOT inspections, and adherence to regulatory standards.

• Assist in the implementation of fleet safety programs and driver compliance initiatives.

• Provide support for accident reporting, claims documentation, and investigations of vehicle incidents.

• Monitor driver qualifications and ensure necessary certifications are in place.

• Verify that fleet assets align with company safety standards and regulatory requirements.

• Monitor fuel card usage and identify possible misuse.

• Aid in the administration of GPS and telematics systems.

• Generate reports on utilization, idle time, fuel consumption, and maintenance activities.

• Analyze fleet performance metrics and suggest enhancements.

• Keep track of trailers, tools, and other fleet-related assets.

• Coordinate the delivery and retrieval of equipment.

• Conduct regular asset audits and inventory confirmations.

• Maintain systems for asset identification and tracking.

• Build and nurture relationships with maintenance providers, dealerships, rental agencies, and fleet service vendors.

• Obtain service quotes and organize scheduling.

• Assist in evaluating vendor performance and managing costs.

⛳️ Requirements

• A high school diploma or GED is mandatory.

• At least 3 years of experience in fleet, equipment, transportation, or asset management is required.

• Preferred experience in construction, utility, heavy civil, or similar sectors.

• Strong organizational and administrative capabilities are essential.

• Proficiency in Microsoft Office Suite, especially Excel.

• Familiarity with fleet management, GPS, telematics, or asset tracking software is necessary.

• Excellent communication and customer service skills are required.

• Ability to juggle multiple priorities in a dynamic environment.

• Knowledge of DOT/FMCSA regulations is preferred.

• Experience with fleet management systems such as Verizon Connect, Samsara, Geotab, Fleetio, or similar is preferred.

• Background in supporting construction equipment and trailer fleets is preferred.

🏝️ Benefits

• Competitive salary

• Training Academy in Nashville & Comprehensive Training Resources

• Career Path Development

• Incentives for Obtaining Professional Certifications

• Competitive Per Diem

• Referral Bonuses

• Tuition Reimbursement

• Medical, vision, and dental coverage

• 401k plan with company match