Program Outreach Coordinator

This is a fully remote position, open to applicants in New Jersey.

📋 Description

• Oversee and disseminate communications to stakeholders via Mailchimp, which includes newsletters, program announcements, event invitations, and resources for trade allies.

• Organize the production and distribution of the Energy Matters newsletter, focusing on content curation, layout design, formatting, review processes, publication, communications, and survey management.

• Plan and assist with program events, handling communications, registration processes, attendee tracking, surveys, and logistical arrangements.

• Maintain up-to-date distribution lists for stakeholders, trade allies, subcontractors, and events, along with calendars, outreach records, and program documentation.

• Coordinate outreach and engagement efforts with subcontractors, program teams, marketing departments, and clients.

• Manage the complete client badging process, which entails conducting background checks, validating documentation, securing approvals, submitting applications, and tracking status.

• Aid program operations by coordinating meetings, documenting notes, tracking action items, maintaining SharePoint and Microsoft Planner, and facilitating cross-functional communication.

• Oversee reporting for events and outreach, including analysis of registrations, survey outcomes, attendance tracking, and post-event evaluations.

• Assist with CRM and data management projects, reporting, and enhancements to processes.

• Contribute to the annual outreach strategy, stakeholder engagement plans, standard operating procedures, and initiatives for continuous improvement.

⛳️ Requirements

• A bachelor's degree in Communications, Marketing, Public Relations, Business Administration, Event Management, Environmental Studies, or a related area.

• At least 1 year of professional experience in supporting communications, outreach, marketing, event coordination, customer engagement, program administration, or a similar role.

• Excellent written and verbal communication abilities.

• Strong organizational skills with a keen eye for detail.

• Experience in coordinating events, meetings, or activities focused on stakeholder engagement.

• Capability to manage multiple projects and stakeholders concurrently.

• Experience with databases, CRM systems, or reporting tools.

• Familiarity with email marketing platforms, particularly Mailchimp.

• Must reside in New Jersey.

🏝️ Benefits

• Flexible workplace arrangements.

• Promotion of work-life balance.

• Donation matching programs.

• Opportunities for volunteering.

• Tuition reimbursement options.

• Access to resources for professional development.

• 401k matching contributions.

• Employee Stock Purchase Plan.

• Reasonable accommodations available.