Operations Assistant – Financial Crime Consultancy

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Pursue contractors and client managers for weekly and monthly timesheet submissions across three regions.

• Compile approved timesheets and verify them against contractual agreements.

• Identify discrepancies, missing approvals, and any irregularities.

• Create summary schedules for review and approval.

• Gather onboarding documents from new contractors and follow up on any outstanding items.

• Conduct identity and right-to-work checks according to a specified checklist.

• Request and follow up on references, accurately recording responses.

• Maintain comprehensive, audit-ready compliance files for each contractor.

• Ensure contractor, client, and placement records are accurate and current.

• Manage the SharePoint and Teams file organization.

• Prepare invoice data for review and issue approved invoices.

• Collaborate with Employer of Record providers regarding routine onboarding and document requests.

• Monitor contract end dates, document expirations, and payment deadlines.

• Highlight issues early on.

• Report directly to the CEO and collaborate with two client-facing consultants.

⛳️ Requirements

• One to three years of experience in an administrative, bookkeeping, payroll, or back-office support position.

• Strong attention to detail.

• Proficient in clear and professional written English.

• Comfortable with persistent and polite follow-ups.

• Proficient Excel skills and comfortable with software and online systems.

• Organized and self-motivated.

• Ability to handle confidential candidate, client, and financial information discreetly.

• Located in South Africa and available to work during UK business hours.

• Reliable fiber internet with mobile data backup capability.

• Backup power via inverter, UPS, or solar sufficient to maintain work during outages.

• A quiet and private workspace.

• Beneficial but not mandatory: experience in recruitment, staffing, payroll, or professional services.

• Beneficial but not mandatory: background in compliance, banking, financial services, or vetting.

• Beneficial but not mandatory: experience with Microsoft 365, SharePoint, or Teams.

• Beneficial but not mandatory: experience working with clients or colleagues in another country.

🏝️ Benefits

• True ownership from day one, without a backlog of someone else's tasks.

• A direct line to the CEO — no layers, no office politics, decisions made on the same day.

• Fully remote work environment.

• Exposure to financial crime compliance, a growing and well-compensated specialization.

• Genuine opportunities for growth as we expand across the UK, UAE, and US.